Showing posts with label personal development. Show all posts
Showing posts with label personal development. Show all posts

How To Improve Productivity


Do you often feel an enormous amount of pressure to produce more? No matter how efficient you are now, it’s important to always look for ways to increase both the quality and quantity of positive results.

There are significant factors that hold us back from getting positive results, but there are ways to improve on these factors, to unlock your potential and become an unstoppable force in whatever you’re trying to achieve.

What influences productivity?

There are factors that contribute to a loss or gain of productivity:

  • Criticism: Both positive and negative feedback have been shown to increase productivity. Conversely, nonconstructive, negative feedback damages work output and quality.
  • Stress: Less stressed People produce more (and higher quality) work than their stressed-out counterparts.
  • Energy: Not surprisingly, having lots of energy results in higher production.
  • Technology: With the right tools and business processes, you can transform a good team into an unstoppable one.
  • Purpose: With measurable goals and an understanding why you do something, you’ll work more consistently and at a higher standard.
  • Attitude: Happy people work more and produce better results.
  • Personal Bias: Different people work better under different conditions.
  • Distractions: Obviously.

Here are some techniques to help you increase your output while maintaining a high standard:

1. Criticism

Criticism is an essential aspect of increasing your productivity. A great rule to follow is: “For every mean thing you say, say 10 nice things.”

Oddly enough, this holds true when motivating your team. When you structure criticism, lead with several things you feel they’re doing well, and then tell them one or two things you feel they can improve upon.

Present the feedback in a constructive way. For example, you could say, “I feel that this could be improved” or “I think you may find it more effective to do it like this. What are your thoughts?” Notice the emphasis on “I”—don’t accuse your team of doing things that aren’t to your standard. Similarly, by asking them how they’d improve it, you create a dialogue to ensure they don’t feel like they’re being scolded.

Regularly ask your team what they feel you do well and what you can improve upon. Being a leader doesn’t mean you’re perfect; it just means you make the decisions.

2. Stress

Stress is brutal on people’s psyche. Interestingly enough, our brains have yet to evolve to realize that coming face to face with a saber-toothed tiger is not the same as completing a piece of work on time. But the brain treats both situations as the same.

This means that a stressed individual’s brain reverts back to its primitive functions of survival and short-term gains. He or she will, therefore, make less future-orientated decisions and be unable to access higher brain functions, such as creativity, innovation and advanced language.

What this leads to is a lack of effective communication and an inability to critically analyze their own work. A good example of this is working overtime to complete a project without being able to take a break and relax. When you are able to look at your work again on a new day with a fresh mind you might see it from an entirely new perspective. Once stress levels decrease your able to produce better work.

The key thing to realize about stress is that it’s triggered when people feel a lack of control. To mitigate this in others and yourself, frequently show your team their impact on the company and place an emphasis on creating a solid work-life balance. For example, create a “no emails after 6 p.m.” rule, plan monthly work happy hours or organize frequent out-of-work activities.

3. Energy

Energy plays a huge role in productivity. You needn’t be as radical as enforcing a company-wide nap time. A better idea is to ensure you and your team has access to healthy snacks.

By “healthy” snacks, we’re talking about food that that hasn’t been overly processed. Fruit and whole grains are fantastic because they take longer for the body to break down, providing a consistent energy release.

Exercise also has been shown to increase both concentration and energy levels. It’s unlikely your team would abuse a “go for a 30-minute stroll if you feel sleepy” policy, as it’s a perk few businesses offer.

Energy levels will ebb and flow as the day goes on (lunchtime graveyard anyone?). Use this to your advantage by getting your team to do tasks that require a lot of mental energy in the morning. Then as 1 p.m. hits, ask them to do less demanding, more enjoyable tasks.

4. Technology

Having a slow computer kills productivity in ways that a lot of people don’t even realize. Obviously there’s the cost of being unable to work while programs open, internet pages load and data transfers.

But there’s also the hidden mental cost of getting distracted by things while you wait for something to open, load or transfer. What do you do when you’re waiting? Scroll mindlessly through your phone. Your brain is no longer on task and must constantly be reminded what to do.

Build an upgrade schedule and include it in your budget. If you predict that you’ll need a new laptop in three years, set aside money each month now so it won’t be a surprise expense down the road.

Also make sure your “business technology” is up to date. Consider things such as marketing avenues, trends the industry is facing and how your competitors are operating. Regularly evaluate and update your business processes.

But don’t update them too much because this can destroy your business’s cohesion—annually is fine. This is far easier to implement with a small business because everyone can have a say in what they think works and what doesn’t. However, remember that your role is to make the decisions, so listen to your team but don’t let them determine how your business is run.

5. Purpose

Feeling like your actions have no impact can completely sap motivation and productivity. You need to ensure every member of your team knows why they do what they do and have metrics to measure themselves against.

This also relates back to the criticism section; in a small business, take time every week to tell each team member one good thing they did for the business. This will reinforce their sense of purpose because they can see the tangible benefits of the 40 hours they’ve given to you that week.

Encourage everyone to set their own goals with a number and a time limit. Tweak their goals if you feel they aren’t reaching their full potential. Goal setting gives them a target to aim for and will keep them committed to doing that amount of work in the allotted time frame.

At a more personal level, think about what you’re trying to do with your life. Spend some time reflecting on what you want and how you’re going to get it. Constantly remind yourself by writing your major goals on pieces of paper and post them in places you will see all the time.

6. Attitude

Attitude is one of the things you can’t directly change about someone—and there are constructive attitudes (good) and destructive attitudes (bad).

Realistically, the only thing you can do with people who have a destructive attitude is get rid of them. Consistently talking about why they can’t do something or why the business can’t do something is like a productivity-sapping virus that quickly spreads.

When someone says something that appears destructive, question them about it. If they can back up their statement with solid reasons, listen to them, thank them, and ask what they’d do instead.

One of the ways you can influence attitude is to lead by example; treat people the way you want them to treat you. Try to do things with your team in a non-work setting; get to know them and allow them to get to know you. You’re a team after all; act like it.

The best way to create a healthy attitude in yourself is to continually learn new things. When you’re learning new things regularly, you realize how little you know. This keeps you humble and open to new ideas and suggestions.

7. Personal Bias

There is a huge variance when it comes to things such as:

  • Attention span
  • What stirs emotion inside us
  • Things we care about
  • Energy cycle
  • Personality

Some people work better at night and some work better in the mornings. Some of us can concentrate for a long time and others can’t. You’re only question should be “Are they performing their role well?”

If you want to get your team to be the most productive, let them decide how they work. Use their goals as a metric. If they fail to reach their goal, step in and advise them on how to improve.

Get to know people. What makes them tick? Offering a financial bonus to one team member might make them work harder, but fall flat on another. That other team member might value a paid vacation more.

Again, it’s important to figure this stuff out about yourself, too. Once you know what incentives you prefer, when your energy ebbs and how long you can concentrate for, you can start mitigating any deficits in yourself and working to your strengths.

8. Distractions

The bane of any productive person is being interrupted when they are in the middle of doing something. A phone call, a conversation, an email marked “urgent.” But the nature of running a business means you can’t stop any of this from happening.

With that said, don’t pressure your team to respond to things immediately. If you need something that minute, you should’ve asked for it yesterday. Similarly, if you really, really need it, go and talk to them about it in person.

Try giving your team “quiet time” for an hour where they aren’t obligated to answer the phone or talk to anyone. Rotate the privilege around your team.

Have everyone spend 10 minutes making a to-do list for the day. This helps prevent the mind burps that happen when a task is finished and the brain instinctively types “Facebook” into the address bar. Instead you can reference your list and stay on track.

Environment is vitally important to maintain focus, and by proxy, productivity.

Increasing your and your team’s productivity is all about figuring out how people work. There isn’t a one-size-fits-all approach to becoming more productive. Seek to understand your own processes and document how you went about it. Share that discovery process with your team and encourage them to go through the same process.

Here are some questions to help you get started:

  • What is the best way someone can tell you to do something better?
  • What are your three favorite ways of relaxing?
  • Which non-work activities perk you up and help you feel awake?
  • What is the single biggest technological time suck?
  • Other than financial gain, why do you do what you do?
  • How can you improve the lives of the people around you?
  • What factors help you work best?

If you would like to improve your business or personal productivity, book a Complimentary Coaching Session to discuss your objectives today. Define Your Vision/Set Challenging Goals/Create A Plan Of Action/Achieve Results.

Are You Really Commited?

Why is it that we tell ourselves we want certain things, but we don’t take action? We might have the best of intentions to make certain changes in our lives, yet we do not follow through on our resolutions?

Does that mean we are lazy or undisciplined? Are we afraid of failure? Are we holding on to limiting beliefs about ourselves?

We get frustrated when we think and say we are committed to wanting something for ourselves, but no action follows that voice of commitment.

When you fully commit to something, action always follows thought. There is no question, no debate, no doubt or struggle. You don’t wonder whether you will take action or not. Commitment goes beyond making a choice. People gain a mysterious strength and resolve when they make a commitment.

Commitment is a unique personal experience. There are many types of commitment strategies, yet the best personal style of commitment comes from a deep emotional awareness within yourself. Often our commitments are invisible to us and we don’t think about them as commitments, it is what we do naturally. And that’s the whole point.

Recall a time in your life when you were committed to something. You were so deeply committed that there was no doubt in your mind, and taking action was almost automatic and effortless. Take some time to answer the following questions to discover the underlying structure of your own personal commitment strategy.

  • When and where were you committed? Was it a commitment you made to yourself or others? Were there any external influences?
  • What were some of the actions you took?
  • How did you go about taking action? What was your strategy for taking action?  Did you write down your goal/ commitment or visualize your achievements? Did you call a friend or work with a professional coach? What skills or capabilities did you use?
  • What were some of the emotional reasons why you were committed? Reflect on the values and beliefs that motivated you to take action and follow through on your commitment.
  • How did you benefit from taking action? What was the cost of not taking action at all?
  • How did you think and feel about yourself as a person? Maybe you felt like a successful individual or a compassionate person.
  • How did your commitment impact others?

Understanding and modeling your personal commitment strategy will help you follow a path to achieve your goals. There is a difference between interest and commitment, interest gets you started, but your commitment will keep you there even after your interest leaves. When you commit to something, there are no excuses, only results. Get started today and book a complimentary coaching session at Business and Life Management Coaching.


Simple Guide To Make Your Life The Best It Can Be!

An honest guide to help you make your life the best it can be!

1. Identify where you are stuck in your life. Take steps toward getting unstuck, even if it means pushing well beyond your comfort zone. Action is the only remedy for fear.
2. Develop your observing ego by stepping outside yourself and seeing who you are during the day. How do you come across to others? Do you like what you see? If you don't, modify your behavior.
3. Identify your biggest strengths and make sure you use those strengths in your profession. If you do, it's likely you have found your passion.
4. Scared to speak up? Preparation and practice can help you pull off the perfect speech. Oh, and don't forget to give yourself a positive pep talk. You can do it!
5. Get a good night's sleep. Not only will eight hours keep you mentally sharp, but a full night's rest can keep your appetite in check too. Experts recommend eight hours for everyone.
6. Is the Web site for your business representing your company in the best light possible? If not, spruce it up.
7. Set benchmarks for the progress of your business. Are you holding yourself accountable for meeting them? You should be.
8. Write to achieve. Write down your goals and dreams to declare yourself in the game. It's like holding up an "Open for Business" sign for your life.
9. Keep a notebook with you at all times. If you wake up at 3 a.m. with a brilliant idea, write it down. A blank notebook becomes a suggestion box for your brain, opening you up to new ideas.
10. Think of a favorite memory. When your mind is on overload, recalling a great memory can relax your mind. And it just might make you smile too.
11. Don't compromise when you feel strongly about something.
12. Develop a love for learning.
13. Write a handwritten note to the people in your life you want to connect with the most.
14. Round up your friends and family. Regularly inviting others to do something fun like ice skating, shopping or meeting for coffee can improve your relationships.
15. Become a student of your chosen career.
16. Commit to your dreams. Don't be afraid or too proud to make short-term sacrifices to achieve your goals.
17. Listen to mentors. Take advice from a trusted source in your industry.
18. Set deadlines. Define a specific time frame for your goals and take small action steps to meet them.
19. Act enthusiastic and you will be enthusiastic.
20. Visualize by beginning with the end in mind.
21. Wake up to music and not an alarm.
22. Throughout the day frequently ask yourself: Is this activity moving me forward to achieve my most important lifetime goals?
23. Limit your television viewing to a few hours per week.
24. Plan your day the day before and plan your week the week before.
25. Realize failures bring about success. Risk is all about trying, getting in the game. You can't succeed if you aren't in the game.
26. Have confidence. Decide you are confident and have a more playful, less serious attitude about life. Most successful people do.
27. Write your own mission statement.
28. Get your priorities straight. The way you get meaning into your life is to devote yourself to loving others, to your community and to creating something that gives you purpose and meaning.
29. Let yourself experience emotion. Know what love, grief and pain are.
30. Live every day like it's your last. Be prepared for the end. Ask yourself: Am I ready? Am I doing all I need to do? Am I being the person I want to be?

Expand your knowledge and enlighten your mind with tools to help you excel in life. Work with a Business and Life Management Coach to achieve your full potential today! Book a complimentary session at

Source: Success Magazine